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NCR Radio Cache Deployment Procedure


June 19, 2006
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NCR Radio Cache Deployment Procedure

Description

The XXXXXXXXX Cache consists of XXXX portable radios with ancillary support equipment stored in two individual, self-contained, field deployable, caches of XXXX radios each. The radios are programmed to operate on the 8XXXXXXX MHz Public Safety Radio Systems that are operational in the region. The radios are capable of operating on the Law Enforcement and Fire and Rescue resources used within those systems. Each cache of XXX radios has two thousand batteries; XXXX single-use lithium-ion batteries and XXXX rechargeable nickel-cadmium batteries, with XXXX gang-chargers. The single use batteries have a 10 year shelf life and can be deployed for immediate use on emergency incidents. The Ni-Cad batteries can be recharged to support on-going emergency incidents and scheduled events.

In addition to containing portable radios, the cache contains audio switches that permit interconnection of disparate radio infrastructure to support public safety operations. The cache also maintains the capability to reprogram the cache radios during emergent events to meet unanticipated communication requirements. We also have two repeaters that can be used on the XXXX channels for onsite communications.

The individual radio caches are stored, maintained, and managed by XXXXXXX. The cache is financed with a Department of Homeland Security Urban Area Security Initiative (UASI) Grant.

The XXX Radio Cache is available to support public safety communications needs within the XXXXXXX for emergency incidents or scheduled events. Within two hours of receiving an emergency deployment request the radio cache will be enroute to the requesting agency. Deployments for scheduled events are requested in advance of the event and approved by the either the XXXXXXX County Fire Chief respectively for the caches housed by their organizations.

Deployment Procedure:

Requests for deployment of the XXXXXXX Radio Cache may be made for Emergency Incidents or Scheduled Events.

Emergency Incidents:

Emergency Requests for deployment of the XXXX Radio Cache to an Emergency Incident must be initiated by the XXXXXXX/COG jurisdiction’s communications center. It is each agency’s responsibility to maintain appropriate internal procedures to ensure that requests are only passed on from the communications center if the request originated from, or was approved by, a person with the authority to accept fiscal responsibility for the XXXXXXX Radio Cache deployment costs. A request from a participating agency’s communication center for deployment of the XXX Radio Cache is acceptance of fiscal responsibility for the cost of any damaged or lost equipment.

The requesting agency’s communications center will contact XXXXXXX and request the deployment of the cache using the attached XXX Radio Cache Request Deployment Form. The XXXXX Radio Cache Emergency Request Deployment Form must be completely filled out to insure timely fulfillment of the deployment request. Voice requests (via either telephone or radio) for deployment of the XXXXX Radio Cache are also acceptable. When a voice request is received the information contained on the XXXXX Radio Cache Emergency Request Deployment Form will be solicited from the requesting agency to insure timely accurate deployment of the cache.

Once confirmation has been made that a cache will be delivered to the requesting jurisdiction, the requesting jurisdiction’s radio cache manager must complete the following procedures to inform all regional players about the status of the radio cache.

    When the Radio Cache has been deployed for an emergency incident, please contact the host center at (202) XXXXXXXX. Have them send a page through RICC’s to the following groups:

    R-ESF 2: Communications

    R-ESF 4, 9 and 10: Firefighter, HazMat, Urban Search and Rescue

    R-ESF 5: Information and Planning

    R-ESF 13: Law Enforcement

    The page should include the number of radios deployed from which cache (XXXXXXX and/or XXXXXXX), what event and dates the cache will be deployed (if available).

On receipt of an Emergency Request for the XXX Radio Cache the host agency will deliver up to XXX radios to the requested location. The designated contact at the requesting agency will be contacted within XX minutes at the contact number given, or via radio, by the host agency XXX Radio Cache Manager acknowledging receipt of the Emergency Deployment request. The XXX Radio Cache will depart the storage location within two hours of the request being received. Once the cache has departed, the host agency XXXXXXX Radio Cache Manager will notify the incident contact of an estimated time of arrival.

The host agency receiving the request for the XXXXXXX radio cache will notify the other XXXXXXX radio cache of the deployment. The decision on whether to send more than XXX radios from the remaining radio cache will rest with the Fire chief of that cache. The Fire Chief will evaluate the situation and make that decision using intelligence gathered.

If the initial request is for more than XXX radios then the host receiving the initial request will also initiate consultations with the other NRC Radio Cache host agency. The final determination as to whether or not to release some or all of the radios from the second XXXXXXX Radio Cache lies with the two host Fire Chiefs. The requesting agency will receive notification of the status of their request for radios in excess of XXX within two hours of the initial request being made.

The Radios will be returned to the host radio cache site within 72 after the recovery phase of the incident.

Scheduled events:

Application for deployment of the XXXXXXX Radio Cache for scheduled events should be initiated no later than 30 days and no more than 120 days prior to the event. There will be some events that will require last minute request, i.e. State funerals, protests. The request will be made directly to and be granted by the Fire Chief of the jurisdiction of the host radio cache using the XXXXXXX Radio Request Form. The request will be granted by the priority of the request and by date the request was received. Once an application has been approved, the requesting jurisdiction is responsible for pick and return of the requested radios. Inventory and inspection will occur on return of the radios and any lost or damaged radios will be billed to the jurisdiction returning the radios per the MOU. For scheduled events no more than XXX radios will be loaned out from each cache for a total of XXX radios. Any radios loaned for scheduled events will be subject to recall for a higher priority emergency incident.

Request Priorities for Scheduled Events:

Priority One

Scheduled Events with the potential for significant public safety impact which include recall of off duty personnel (i.e., IMF, National Mall July 4th Celebration, and Presidential Inaugurations) these may be last minute i.e. State funerals.

Priority Two

Community events where large support staff from various jurisdictions are participating (i.e., Police Week, National Fallen Firefighters Memorial)

Once confirmation has been made that a cache will be delivered to the requesting jurisdiction, the requesting jurisdiction’s communication center must complete the following procedures to inform all regional players about the status of the radio cache.

    When the Radio Cache has been deployed for an special event, please contact the host center for RICC’s, at (202) XXXXXXX. Have them send a page through RICC’s to the following groups:

    R-ESF 2: Communications

    R-ESF 4, 9 and 10: Firefighter, HazMat, Urban Search and Rescue

    R-ESF 5: Information and Planning

    R-ESF 13: Law Enforcement

    The page should include the number of radios deployed from which cache, what event and dates the cache will be deployed.

.

XXXXXXX Radio Cache
Emergency Deployment Form

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Emergency Request ----- Emergency Request ----- Emergency Request

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Please complete all information requested to insure timely fulfillment of the deployment request. The form may be faxed to either XXXXXXX County or XXXXXXX County Fire Communications. Voice contact via telephone or radio should be made to insure that the request has been received and understood.

XXXXXXX County Voice: (703) XXXXXXX
Fax: (703) XXXXXXX

XXXXXXX County Voice: (240) XXXXXXX
Fax: (240) XXXXXXX
________________________________________

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Name of Requesting Agency:

Agency Contact Name:

Voice Number:

Fax Number:

Incident Name:

Incident Type:

Incident Location:

Incident Talkgroup or Channel:

Radio Delivery Location:

Party Receiving Radios:

Voice Number:

Radio Designation:

Number of Radios Requested (XXX Maximum):

Title/Signature:

Printed Name/Title:

Note: Request for deployment of the XXXXXXX Radio Cache indicates acceptance of fiscal responsibility for the replacement of any lost or damaged equipment.

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Emergency Request ----- Emergency Request ----- Emergency Request

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XXXXXXX Radio Cache
Routine Deployment Form

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Routine Request ----- Routine Request ----- Routine Request

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Please complete all information requested to insure timely fulfillment of the deployment request. The form may be faxed to either XXXXXXX County Communications or XXXXXXX County US&R. Voice contact via telephone should be made to insure that the request has been received and understood.

XXXXXXX County Voice: (703) XXXXXXX

Fax: (703) XXXXXXX

XXXXXXX County Voice: (240) XXXXXX

Fax: (301) XXXXXXX

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Name of Requesting Agency:

Agency Contact Name:

Voice Number:

Fax Number:

Event/Incident Name:

Event/Incident Type:

Event/Incident Location:

Event/Incident Date:

Party Picking Up Radios:

Voice Number:

Number of Radios Requested (5XXXXXXX Maximum):

Title/Signature:

Printed Name/Title:

Note: Request for deployment of the XXXXXXX Radio Cache indicates acceptance of fiscal responsibility for the replacement of any lost or damaged equipment.

------------------------------------------------------------------------------------------------------------

Routine Request ----- Routine Request ----- Routine Request

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