Police grants: Building a funding case statement
This outline and subsequent questions will assist you with the development of a strong case statement and prepare your organization
In the world of funding, a good case statement will help you start your conversation with potential funders. Law enforcement organizations have funding opportunities with many potential funding partners: federal, state, private and corporate. This statement can assist your organization in the development of a sound grant application to any type of funder.
A well developed case statement will assist the department in developing and defining a project for funding and provide content for answering many questions on a grant application. The contents will provide many supporting reasons for the funding request. In the current economy, every grant application will need to be well justified, well reasoned and well supported by demonstrating strong internal management and planning capacity along with past success. Every separate funding project should have a well developed case statement prior to beginning any grant application and should become a part of the decision making process in strategic planning for your department.
The following outline and subsequent questions will assist you with the development of a strong case statement and prepare your organization. A case statement needs to be concise, well organized and usually not more than three pages.
Introduction to the department
What are the demographics within the department’s jurisdiction? (Use tables and charts where possible)
Planning process and decision making
For each separate funding request develop the following statements
How will the funder’s investment be used?
Project Cost Benefit Analysis
Defend the strategy for this project
Create a case statement for each funding need identified in your strategic plan and place it on your letterhead. Use the case statements to provide funding justification for your annual budgetary request, funding requests, donor request and strategic plan development. This process can really strengthen all of your funding requests.
Once you have begun to approach your funding needs by completing this process, your access to funding resources and your chances of obtaining financial resources will increase. Many departments receive ideas from officers and their community about what they “WANT” for the department and the community it serves.
It is a wise chief who accepts suggestions but requires the person with the idea to develop a case statement and then make the request. The chief and other decision makers in the department will be better able to integrate ideas for funding with a justified idea for the funding. This process was taught to me about 30 years ago and I have successfully used it with my staff, community members, politicians, partners and people with good ideas. It assists an organization to be better prepared in tough economy to go after any funding which might cross your desk. And there is nothing better than being well prepared!
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