Making your case for funding
Just as you make your case for a court hearing, every police department must make a strong, justified case for funding. It has been a while since I wrote about making a case statement but this question comes up in my every grant writing class and consulting work with departments. Responding to a grant announcement with a short turnaround time requires that the department be well prepared for a competitive application. Creating a case statement allows the department to offer due diligence to the detailed work it require to get funded. This work takes considerable time and planning.
For example, the 2013 JAG application requires the following for a program narrative:
Applicants must submit a program narrative that describes activities for the two or four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds.
In order to respond to this requirement the department must consider which policing strategies, tools, technology, personnel or other related needs to provide this description to the funding. All of the requested funds provided by the JAG grant must comply with your department’s strategic plan and your state’s strategic plan. A simple paragraph description will fall far short of the funder expectations for this grant program. The funding announcement also states:
Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award.
Many departments have failed to access their formula funded dollars due to the failure to understand the depth of information required to access this important funding resource.
So how do you meet these stringent requirements and prepare for a federal or state grant prior to the funding announcement being posted? The answer is not hard but requires a commitment by the department to commit to serious planning. Follow the following prescription and your department will reap the funding rewards. Develop your case statement for funding. Be sure to consider, research, answer and justify all of the following considerations
Develop an introduction to your department
Gather and synthesize your data from your jurisdiction
Determine your Department’s needs for the next four years
Planning and Decision Making
Create a planning document
Once you have completed this process, your work to create a competitive grant application will be a cinch! Most of the work has been complete, decisions have been made, you have a planning process in in place and a plan to share when asked.
I have facilitated many dozen strategic plans and the outcome for those departments who have a sound process and a justified document will be the department who goes to the bank with the check. If you have any question about building your case for funding please contact us at policegrantshelp.com.
Best wishes with your funding endeavors!
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